Instructions for using the system Page 1 of 3 --------------------------------- Updated on 07-Mar-2010 1) This program is designed for punching of full CPF schedule of Regular, Supplementary salary(Separately), DA Arrears salary, Pay-Fixation Arrears salary. Make Separate directory for Each Month and Type of Schedule as only one entry per CPF Number is accepted. For Supplementary Schedule only, more than one entry will be accepted. 2) The punching of name, date of birth can be reduced if existing Magic Payroll is used to generate employee master. The option is specified as 'Text file for Foxpro program' under 'Employee Listing'. This will generate employee master which can be loaded into this system. 3) If Magic Payroll is not there, you have other option of generating employee master from your payroll system. The employee master needs to be generated in the format required for this program. 4) If Payroll master cannot be generated, you can use option 'First Recovery Entry' in this system to create a blank record by specifying parameters of CPF schedule and start punching records. 5) The steps to copy program are - Make a directory. (md DANOV08) The directory name be meaningfull. e.g. DA,SUP,PF and also include month for easy identification. - Change to this directory. (cd DANOV08) - Copy the file SCHPUNCH.ZIP (copy a:\SCHPUNCH.ZIP .) - Unzip the file using PKUNZIP2 (PKUNZIP2 SCHPUNCH). If WInzip is used, extract all the files to this directory. - If Magic payroll is there, generate the master as specified above. - If other payroll is used, then generate the master in the required format. Instructions for using the system Page 2 of 3 --------------------------------- 6) The steps to use this program are a follows. - Run the program using command ( SCHPUNCH ). - Select 'Payroll Master Data Loading' from Magic Payroll enter the file name as '\NPROLL\CPF1.TXT'. For other Payroll systems, specify the file name with path where employee master is generated. Enter valid division number(Accounting Unit), month of CPF Schedule and type of schedule. Type of Schedule 0 - Regular and/or suppplementary 1 - DA Arrears Schedule 2 - PAyfixation arrears Schedule OR - Select 'First Recovery Entry' from the System if Payroll Master is not available. Enter valid division number(Accounting Unit), month of CPF Schedule and type of schedule. - Start punching the CPF schedule data from Paybill or Printed CPF schedule. If already CPF schedule printed, then use page numbers as per CPF schedule. If schedule not printed from any payroll system, then user can enter page numbers manually. You can enter 11 entries per page, but maximum 14 entries can be entered for proper alignment of schedule printing. You can also use 'Desg-wise Auto-generate page nos.' option. This option will mark the page nos on which entry will be printed for each record. PLEASE PUNCH ONLY 11 ENTRIRES PER PAGE. - Select the option 'Entire CPF Schedule'. This will generate the CPF schedule which can be printed. - The generated CPF schedule file name and CPF link file name will appear on top when those options are selected for generating the schedule and link file. - Once schedule printed, Select the 'CPF Link File' and Statement 'A'. - Send the CPF schedule and Statement 'A' for Audit. - After auditing is over, the corrections / additions /deletions of Audit can be made. Do not use 'Auto- Generate page nos' after feeding corrections/additions /deletions. This will make wrong schedule. Select 'CPF Link file' and 'Statement 'A'' which will generate correct schedule. IF corrections are too many, it is advised to generate 'CPF Schedule',Statement 'A','CPF Link File' again, print and send for auditing. Instructions for using the system Page 3 of 3 --------------------------------- - In this system, data will be stored only for one month's and one kind of schedule. If other schedules i.e DA and Pay-fix schedules are required to be punched for same month, then make separate directory for each schedule and copy the program SCHPUNCH.ZIP into that directory. - The schedule file names will contain following extensions .101 - Regular & Supplementary schedule .201 - DA Arrears schedule .301 - Pay-Fixation Arrears schedule - The link file names will contain following extensions .CPF - Regular schedule .SPF - Supplementary schedule .DPF - DA Arrears schedule .PPF - Pay-Fixation Arrears schedule - The Statement 'A' file names will contain following extensions .102 - Regular & Supplementary schedule .202 - DA Arrears schedule .302 - Pay-Fixation Arrears schedule Instructions Updated 02-FEB-2010 --------------------------------- While selecting Designation, press First character of Designation System will place cursor on Designation to make search little easier. Employee Name database is added in the System. Those who wish to use Employee database should download latest SCHPUNCH.ZIP updated on Instructions Updated 17-MAR-2010 --------------------------------- For Supplemntary Schedule Name was not coming. Program amended for this. Earlier version allowed upto 15 entries per page, now program amended to accept only 11 entries per page. IMPORTNANT NOTE : For employees whose DA or Payfixation arrears are paid through individual i.e. single bills, such CPF recoveries should be included in Regular Supplementary Schedule i.e 99 only with remark and no separate schedule required. They should be shown in month in which they are paid i.e. Accounted. For CPF number given while setting Division Code, A/c Unit, month, Employee name will not be displayed. IT should be punched.